Data Privacy & Security Policy

Personal Information

The Rising Sun Foundation collects personal information from visitors, participants, and supporters only when it is voluntarily provided. We are transparent about when and why we request information, and you will always know when data is being collected.

We do not sell, rent, or trade personal information to any outside organisation or third party. You may request removal from our email or mailing lists at any time.

We treat all personal information as strictly confidential and do not disclose it unless required by law or necessary for legal processes. While we strive to uphold every part of this policy, we acknowledge that no system is entirely immune to circumstances beyond our control and cannot guarantee absolute protection in all scenarios.

Online and Offline Donations

Your donations—whether made online or offline—are handled with the highest level of security. The Rising Sun Foundation will never sell, rent, or trade donor information.

Online donations are encrypted using industry-standard SSL (Secure Sockets Layer) technology to help protect the confidentiality and security of your data. All online transactions are processed through trusted, secure payment systems and confirmed via follow-up email.

Emails & Communications

From time to time, we send emails, newsletters, and updates to individuals who opt in to hear from us. To receive these communications, you may be asked to provide your name, email address, mailing address, or other relevant contact information.

All such information is kept strictly confidential. We do not sell or share this data, and every communication includes an option to unsubscribe at any time.

Cookies & Website Usage

The Rising Sun Foundation website may use “cookies”—small text files stored by your browser—to enhance your experience, remember preferences, or analyse website usage. You may set your browser to accept or decline cookies or to notify you when one is being used. Declining cookies may limit access to some features of the site.

External Links

Our website may contain links to external websites that we believe may be helpful or relevant. While we strive to link only to reputable sites, we cannot be responsible for the content, security, or privacy practices of those external platforms.

Educational Use

All educational materials on the Rising Sun Foundation’s website are reviewed for age-appropriate, respectful, and inclusive content. Students, families, educators, and community members are welcome to use these materials for learning, teaching, and community-building.

Protection of Personally Identifiable Information (PII)

Respect for Privacy Rights

We deeply respect the privacy rights of every individual. We recognise the responsibility that comes with handling personal information and commit to protecting it with transparency and integrity. We do not disclose Personally Identifiable Information (PII) without explicit, informed consent—unless required by law or necessary to protect the legal interests of the Rising Sun Foundation.

Collection and Use of PII

We collect and use PII only when necessary for participation in our programs, operations, or services. We never use personal data beyond the purpose for which it was initially shared, unless additional consent is granted.

Principle of Least Privilege

Access to PII and other sensitive data is limited strictly to authorised personnel and only when required to fulfil their responsibilities. This principle ensures that private information is handled only by those who genuinely need it.

Data Security Measures

We maintain strong technical, physical, and organisational safeguards to prevent unauthorised access, disclosure, or alteration of PII. Security practices are reviewed regularly and updated to meet evolving standards.

Data Sharing

We do not share PII with third parties unless we have explicit consent, are required by law, or engage third-party service providers who uphold our data protection standards. Any third-party partners are bound by confidentiality and security agreements.

Data Subject Rights

Individuals whose data we hold maintain the right to:

• Access their information
• Request corrections
• Request deletion
• Restrict its processing
• Withdraw consent

We respond to all requests promptly, respectfully, and transparently.

Data Breach Response

If an incident involving PII occurs, the Rising Sun Foundation will take immediate steps to contain the issue, notify affected individuals when appropriate, and implement measures to prevent recurrence.

Staff Training & Awareness

All staff, interns, volunteers, and authorised personnel receive regular training on data privacy, security, and the ethical handling of personal information. We actively foster a culture of responsibility, confidentiality, and respect.

Policy Updates

To meet evolving legal requirements, best practices, and community needs, the Rising Sun Foundation may update this policy periodically. We encourage our stakeholders to review it from time to time to stay informed about how we safeguard your information.